The conclusion of a discussion regarding dogs at the fields was that dogs would no longer be permitted in the beer gardens. Also as part of the tournament package a note will indicate that you must clean up after your dog.

A motion was made to add two members to the executive, a Tournament Coordinator and a Field Coordinator.  There is also a possibility for a Communications person.  (If you are interested in either of these positions please contact the current executive or addend the next meeting November 12, 2009).

Buffy's has volunteered to move our equipment from diamond #2 and the bases from diamond #3. - Thank you!!!

What worked, what didn't:

It was agreed that the playoffs would be double knock out.  This leaves approximately 3 days before the beginning of the Sooke Invitational Tournament.

The Whiskey Jacks have folded, their scheduled games can be used for make up games.  Please ensure that the other team scheduled has not already scheduled a make up game.

The Whiskey Jacks will still be responsible for their portion of balls, umpires, insurance etc.

Please ensure that your game results are send in.

It was reiterated that there has been a formal complaint made regarding swearing on the fields.  Please ensure that your team and spectators use appropriate language.

The anchored bases for the high school diamond may not arrive until next year.  

The lock at the high school field still has not been replaced.  An email will be send when the keys are available.

Teams were advised that there was one exception made for an under age player which progressed into something bigger.  For clarification all players must be 19 during the season.

Balls for the playoffs will be supplied.

Umpires and players have indicated they like the orange lines on the fields.

Start spreading the word about the Sooke Invitational Tournament, aiming for 40 teams

A work party for the Sooke Invitational will soon be scheduled.

Division split will be based on the standings where there is an obvious gap

Dedication and commitment. Due to poor attendance a meeting has been scheduled for Tuesday June 16 at 8:30pm. It was suggested that teams without representation at league meetings be subject to a fine.  This will be up for discussion at the Annual General Meeting. 

Beer on fields.  Please reiterate to all teams, team members and spectators that the beer must be poured into a cup, empties and cases are to be disposed of and out of sight.

Swearing. and cigarette butts  There has been a number of complaints regarding swearing and cigarette butts.  Please refrain from swearing and discard of cigarette butts appropriately so everyone can enjoy the game and the park.

The lock at the high school has been broken again.  

New bag for the high school field are being donated by the Freaks - Thank you!

Foul Ball poles have been put up by Jon of Foul Balls - Thank you!

Discussion regarding the division split included, same format as last year, double knock out, a series, tournament format and an actual tournament.

All league meetings are mandatory.

Confirmed all teams in attendance have received their balls

Notified that the lock box at the high school needs a new lock, once keys have been made an email will be sent out notifying teams when and where they can be picked up

Permanent bases will be installed at the high school within the next few weeks.  Teams will be responsible for replacing the plugs after each game.

Rob Eddy has volunteered to line the fields

Homers, Foul Balls, Shattered Dreams, Pitch Black and Rob Eddy all require keys for access at Fred Milne Park (e.g. washrooms etc)

All league fees ($1250) are to be paid in full and all rosters are to be submitted by June 1, 2009.  Teams that have not paid their fees and submitted their rosters will forfeit their games until the fees have been paid.

Beer - Sooke Slo Pitch already has a warning with regard to alcohol at the fields. There is a new sergeant coming on staff at the Sooke RCMP who may not be as lenient as the current.  All alcohol must be poured into a cup, empties are to be put away out of sight.  Team are responsible for the spectators as well.

Planks have been made and will be installed to mark 12' on the backstops

Umpires have no issues to report

Request to start canvassing the Sooke Invitational Tournament was made

The Fred Milne Society has been revamped, Sooke Slo Pitch, Soccer and the Community Association are to be involved, all other directors have been removed.

Please ensure that Rob Eddy is notified if games have been cancelled or rescheduled.

Both teams are required to rake the field at the end of a game

The home team is the first team on the schedule

The winning team is to report the score

Age requirements to be reviewed for next season.

Whiskey Jacks are looking for men

Fastball has requested the use of Fred Milne Park fields for July 17, 18 and 19

Stan Jones is not ready until May 4

Fence will be going up at Diamond #1

Concession workers are needed for the Ice Breaker Tournament.  To supply their own food and keep the proceeds.

League fees will be $1250, payable by April 26, or talk to an executive member for other arrangements.

Ice Breaker work party on April 18, bring your own equipment if you have it.

Website now has message board

Big Ball Small Ball - Due to time restrictions only big balls have been ordered this season (following last seasons decision).  This will be reviewed at the end of this season for next season's decision.

Mats - No motion was made therefore we will continue without the mat.

Pitching - It was noted that NSA rules state that pitches are to be within 6' and 10' range, no motion was made to change our 6' and 12' therefore no revision was made.  There was discussion on marking the 12' on the backstops.

Mercy Rule - due to an error on the rules this is to be revised to be 15 runs after 7 innings

Walks - due to an error on the rules this is to be revised to be any 4 balls

Stan Jones - A 7:00pm start time was suggested to compensate for the sun at home plate.  To be discussed at the next meeting

Drinking on the fields - This is a particular problem at Diamond #1, as it is easily visible.  Our rules already state that all "beer" must be poured into a cup, however the umpires may now stop a game and resume only when this condition has been met.

League start will be on Tuesday April 28.

Equipment, specifically the Jack bat.  At the next meeting it will be voted on whether we restrict / monitor equipment approved by NSA.

Mats at home plate